Garage management software

BOOKAR runs the garage. From the first booking to the final invoice.

BOOKAR is our garage management software for UK garages and MOT centres. Online booking, the workshop diary, health checks, parts, payments and reminders all work from one work order, on any device.

Visit bookar.uk What it does

Live parts and tyre prices
Payment links by text
Works on any device

Garage managementExample data

Ford Focus ST-Line 1.0 EcoBoost2019 · Petrol · Grey

MOT: Due in 5 months · 2 advisories last test; DVSA
Booking: Tuesday 09:00 · Ramp 2 · deposit paid; Diary
Health check: 3113 green, 1 amber, 1 red; VHC
Invoice: £214.60 · paid by text link; Stripe

Garages across the UK run on BOOKAR.

One job, end to end. From the booking to the next reminder.

A booking lands on the diary with the vehicle attached. The health check, the customer's approval, the parts and the payment all go on the same work order, and the paid invoice sets up the next visit.

One job, end to endExample data

1Online bookingService for VT19 ARA booked from the garage's website, deposit paidSun 20:14
2DiaryOn Ramp 2 for Tuesday 09:00, the slot sized by the job's own timeSun 20:14
3Health check3 green, 1 amber, 1 red, with photos and videoTue 09:52
4Smart JobsFront brake pads priced: labour time at the garage's rate, parts live from GSF09:55
5AuthorisationThe customer opens the request and approves the pads on their phone10:20
6PartsPads ordered on a purchase order named after the job10:21
7Text to pay£214.60 invoice paid by text link15:47
8RemindersNext year's service reminder set15:47

What BOOKAR does. Built for independent garages, MOT centres and garage groups.

01Bookings and the workshop

Online booking
Customers book MOTs, servicing and repairs at any hour from your website, Google profile or Facebook page, against live availability, with a deposit or full payment.
Diary and Job Board
Bays and technicians planned in one diary, with each job's own time sizing its slot. The Job Board gives every technician their queue, and the Tracker lists what needs attention.
Work orders
One work order from booking to payment, with concerns, inspections, notes, files and an activity log. Park work for the next visit or move a job to another branch.
Vehicle health checks
Digital checks on a tablet with your own templates, photos and video, an advisory library and sign-off before the report goes to the customer's phone.
Authorisation requests
The evidence goes with the price by text or email. You're told when the customer opens it, and their approval or decline is timestamped on the job.
Collection, delivery and courtesy cars
A driver board with a run sheet for collections and deliveries, and courtesy cars booked on the diary.

02Parts, tyres and repair data

Parts ordering
Live prices and stock from GSF Car Parts, NAPA and SES Autoparts in the work order. The purchase order carries the job it's for, and goods-in lands the parts on that job.
Tyre ordering
Stock and prices by size from Grouptyre, Bond Tyres and Oak Tyres, with tiered mark-up and fitting priced as bay time.
Repair times and service schedules
TecRMI labour times and manufacturer service schedules in the work order, with digital service book entries filed from the job.

03Payments, accounts and reporting

Invoicing
The work order becomes the invoice, with labour, parts, VAT and any deposit already taken. A QR code on the printed invoice lets the customer pay from their phone.
Payments
Payment links by text through Stripe or Dojo, and Dojo card terminals at the counter. The invoice is marked paid as soon as the customer pays.
Spread the cost
Klarna Pay in 3 and Clearpay Pay in 4 on the payment link, and Payment Assist 0% finance from the job. The garage is paid in full.
Accounts
Credit accounts and debtors with statements, supplier invoices in one ledger and VAT analysis, synced to Xero or QuickBooks, with exports for Sage.
Reporting and KPIs
Labour recovery, hours sold by kind of work, technician utilisation, sales year on year and an end-of-day sheet.
Staff and permissions
Permissions down to the button, manager override codes, and staff clocking with a payroll export.

04Customers

MOT and service reminders
Reminders by text and email, built from each vehicle's MOT history and service record, with surveys and review requests after the visit.
Two-way messaging
Text or WhatsApp the customer from the job, and their reply lands on the same work order, so whoever picks up the phone can see what was said.
Garage websites
A fast website for your garage with online booking and tyre sales built in, or the booking widget on the site you already have.

05The platform

AI tools
Ask the AI Assistant about your garage, scan supplier invoices instead of typing them in, and turn a few words into a priced job with Smart Jobs.
Multi-garage
Several sites on one account, with staff who work at more than one, jobs moved between branches and reports per site or across the business.
On any device
Install BOOKAR on a phone, tablet or PC and it opens like an app, with no app store and the same login everywhere.